In an effort to get a handle on my taskflow, I went looking for an organizer application. So far as I can tell, what I want doesn’t exist, but maybe someone can point me to it.
What I really want is a push queue for documents and other data fragments. I’ll call it “Q”, both for the obvious phonic match as well as to score a little ST:TNG joke plus make a Cleveland arena reference. The latter two work because I sort of envision the application as being a very powerful being as well as a large gathering place for data.
The way I envision it, I drag a file onto the main Q window and it’s added to the general pool. Every item in Q can be labeled, tagged, commented, and otherwise meta’d half to death. The queue can be sorted or filtered on any number of things—file creation or modification date, Q addition date, file name, containing folder, tags, labels, and so forth. Also, every item can be assigned a due date.
When I double-click on anything in Q, it opens the original file just as if I’d double-clicked its Finder icon. (I’m an OS X user, but translate “Finder icon” to whatever the equivalent words are in your OS of choice.) So really, Q is maintaining a pool of aliases to the original files, plus any associated metadata. In that sense, it’s like iTunes set to not copy added music to the iTunes Music folder in your home directory. Yes, some people run it that way. And like iTunes, the ability to create smart lists based on tags and comments and such would be really awesome.
I’d find Q deeply useful because as new tasks come in/up, I could drag in whatever file(s) relate to those tasks so that I don’t lose track of what I have to do, quickly tag them and set a due date, and continue with whatever I was working on. There’s room for tons of even more useful features like synchronization across multiple computers, the ability to accept any fragment of data at all as opposed to files, and more, but the core need is a task queue.
To illustrate this with some examples from my recent workflow, I would drag in a copy or two of the IRS W-9 form, a couple of e-mail messages, an invoice, and a Word document containing a set of interview questions. The W-9s would get tagged by the clients’ names, the invoice would be tagged and flagged, and so on. The real key here is that they’d be add-sorted by default, so I can work on them first-come-first-served. Of course, other approaches would be possible with other sorts and filtering.
It seems like, with all the GTD mania floating around, someone would have come up with this solution already, but my searches have so far been fruitless. I tried a couple of applications that seemed like they might be close to what I want, but they weren’t. Am I just using the wrong search terms, or is this something that just doesn’t exist yet?